Virginia ITLS News (updated 10/1/09)

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2009 ITLS Trauma Conference.  November 4-8, 2009.  Charlotte, NC

This year ITLS' annual conference is being held in our own back yard.  Click here to see the conference schedule ITLS - International Trauma Conference

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ITLS Student Fees

The below listed fees are to cover the costs of the ITLS Virginia Chapter which is a non-profit organization.  Please note that these do not include any additional fees the sponsoring agency may charge to cover their costs for providing the course (ie., books, adminstrative). 

If you have any questions, please call our office at 757-220-4911.  Thank you.

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Virginia ITLS Web Portal

We have developed a web portal for Course Coordinators to enter all course requests and submissions.

The portal will allow you to go "paperless" and decrease the time it takes to approve courses, ultimately providing coordinators and students with faster turn around on completed courses.  To become an approved "user" please contact Annette , or call the office at 757-220-4911, Ext. 3 and you will be set up as an "authorized user".  You can also follow this LINK to request access approval.  Please Note:  only SAF's and active Course Coordinators will be granted access to the web portal!   We look forward to hearing from you!!

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ITLS Courses qualify for ALS Training Funds

Many of you have inquired about the use of the ALS Training Fund program available through the Office of EMS (OEMS) and whether it’s available to be applied to ITLS Programs. The answer is yes! Please contact OEMS prior to completing their paperwork if you have any questions concerning the appropriate forms to use.

This is a program from OEMS that will greatly assist many of you to fund ITLS programs. The ITLS Executive Committee worked with the OEMS to develop a workable process that is slightly different from normal course processing and paperwork requirements.

First a couple of words of CAUTION.

•    As you know, all students participating in a ITLS program must be registered. Persons are not allowed to monitor/audit ITLS Programs for CE credits.

•    Second, the ALS training funds can only be utilized for ALS providers. Only Virginia certified ALS providers qualify for ALS Training Fund reimbursement.

•    In addition to registering (announcing) a ITLS program to the VACEP office, the ITLS Coordinator must enter into an individual contract for ALS Training funds and submit a “Course Approval Request” form with the OEMS.

The revised process and deadlines for ITLS courses seeking ALS Funds are as follows:

1.    The ITLS Coordinator/Instructor must register the course with us, as usual. Be sure to use the check box to indicate ALS Training Funds are being applied for through OEMS. (Do not send us the OEMS CE approval form.)
NOTE: The ITLS Course Request must submitted to us no less than 45-60 days prior to the intended start date of the course. (vs. the 30 day requirement for all other ITLS courses not seeking ALS funding.)

2.    We will return our ITLS Course Approval letter with assigned ITLS Course number to the Course Coordinator/Instructor. A copy of this ITLS approval letter must be submitted to OEMS, along with a completed OEMS Course Approval Request Form AND a completed ALS Training Funds Auxiliary Contract (available from OEMS). An ALS ITLS program and the BLS ITLS program must be announced to the Office of EMS on separate OEMS Course Approval Request forms. Only ALS programs are eligible for funding. To receive EMS CE, a course must be announced to OEMS.
NOTE: This paperwork must be submitted directly to OEMS 30 days prior to the start date of the class.

OEMS will return to the Course Coordinator the approved signed ALS Training Funds contract, and the OEMS Course and Topic numbers prior to the start of the class.

3.    Upon completion of the ITLS course:

a. The ITLS coordinator/instructor will follow the OEMS guidelines and contract for awarding CE and to receive ALS Training Funds reimbursement. This requires submission of CE cards and the Course Summary Roster – complete with signatures - within 15 days of the course end date to OEMS.

b. The ITLS post course paperwork requirement will be extended for ALS Training fund programs only, to 60 days (vs. 30 days) to allow OEMS reimbursement to be received. Follow normal process for submitting VACEP/ITLS required post-course paperwork and appropriate certification fees.

4.    The OEMS will supply VACEP/ITLS with a copy of the Course Summary Roster of all providers that completed the course for which ALS training funds were applied. Out-of-state providers do not qualify for ALS training funds, although they may participate in your course and if included on the Summary Roster you must strikethrough those names before submitting the roster to OEMS. If you do have a combined class (ALS and BLS providers), you will need to submit on a separate roster the BLS ITLS program with accompanying CE cards to OEMS. (Remember, for BLS providers to receive Category 1 CE, a BLS ITLS program must be announced to the Office of EMS.) You will need to submit to VACEP/ITLS your VACEP/ITLS summary course forms, for BLS providers to received CE credit.

5.    The student rosters submitted to VACEP/ITLS will be compared to the OEMS ALS Training Funds roster. Any discrepancies will be reported to the ITLS Coordinator/Instructor and the Office of EMS. Discrepancies may include: concerns regarding ITLS certifications, non-registered students, ineligible CE credits and/or any fraudulently conducted or reported programs.

You all know how important the integrity of CE and the ITLS programs are and trust you will continue to follow the policies and procedures of both the Office of EMS and the VACEP/ITLS programs. This is a new process for you to take advantage of available state funding. If problems are identified, some alterations in the process may be needed by both the Office of EMS and/or Virginia ITLS.

Give us your feedback! Should you have comments, concerns or questions, please contact the VACEP/ITLS office at 757-220-4911.

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Please contact us with your current e-mail address so we can add you to our ITLS elist for important notices. And please be sure to let us know when you change an address, whether email or postal address.

Thank you for your commitment to teach and promote trauma training in Virginia.